When looking to add heart rate technology to their curriculum, the largest hurdle PE teachers face is often funding. Where will the money come from? What’s the process to request funding?

Eric Larson understands the challenge from both sides. A former PE teacher and coordinator, Larson also worked at IHT helping teachers purchase heart rate technology and software to bolster their programs. With the 2023-24 school year upon us, Larson’s strategies – first at Denver Public Schools and subsequently at IHT, still work:

    • Learn about the different funding options available to purchase PE heart rate technology by researching district, state and federal databases to find available grants;
      • Develop relationships with departmental leaders managing budgets; and
    • Connect with district leadership to create presentations for funding decision-makers.

Teachers Have Funding Homework, Too

fundingWhile it remains essential for teachers to learn the ins and outs of technology such as the IHT ZONE and IHT Spirit System, that’s no longer enough. With school budgets tight and grants in high demand, teachers must also become funding experts.

During one of IHT’s funding webinars, Larson discussed the need for teachers to do that essential research, especially as it pertains to the Every Student Succeeds Act. Through Title IV, Part A, ESSA made $1.1 billion available to local school districts in 2018-19, an amount that increased to $1.3 billion in 2019-20. For 2023-24, ESSA will deliver $1.4 billion to local schools.

“Whether you’re a teacher or a coordinator, it’s important that you stay up-to-date on what is happening with ESSA Title IV, Part A,” he said.

ESSA Title IV, Part A addresses “safe and healthy schools” and provides funding for initiatives designed to support a student’s well-rounded education, but unlike the popular PEP Grants of years’ past, Title IV, Part A is not reserved exclusively for PE teachers.

“While focused on a well-rounded education, health and PE is just one of the 17 subject areas that qualify for ESSA Title IV, Part A funding,” Larson explained.

In addition to the annual ESSA allocations, schools still have Elementary and Secondary School Emergency Relief (ESSER) funding available. To address COVID-19’s impact on education, schools have received nearly $200 Billion in three cycles, the last of which — ESSER III or ARP (American Rescue Plan) — totals $119 Billion that must be spent or allocated by Sept. 30, 2024. As of May 31, 2023, much of that ESSER III funding remained unspent or unallocated. It must be used by that deadline or returned to the U.S. Department of Education.

Other experts and advocates recommend starting funding searches with ESSER.

“ESSER is a great place to start when you’re wanting new equipment for your PE classrooms,” Arizona Dept. of Education specialist Keri Schoeff said.

Seek Out Information Technology Allies

Eric Larson

Eric Larson

When speaking about the IHT ZONE and Spirit System, tools that teachers find effective in motivating students to maximize the time they spend exercising at an elevated heart rate and improving their fitness, Larson recommends forming a partnership with the Information Technology (IT) director.

At Denver Public Schools, Larson worked closely with the technology director throughout the school year, first to apply for grants and second to make sure all of the technology department’s funding had been utilized.

“Especially in April and May, because that’s the time they are making final decisions about spending down the budget,” he said. “Maybe they’ve bought all the Chromebooks and funded all of the infrastructure in the district, and they still have money left over.”

Work Closely With Other Departments

Larson’s networking never stopped with the IT director. Teachers and coordinators view new tools as essential additions to the curriculum, so he also worked closely with the district’s curriculum director. He also partnered with the wellness coordinator, a relationship that proved particularly rewarding.

“The wellness department is an important one,” Larson said. “Through the wellness coordinator, we discovered a grant – the Health Diversity Grant offered by the Colorado Department of Public Health and Environment.”

At the wellness coordinator’s prompting, Larson researched the grant and learned that no PE department had ever applied, much less won it. The grant criteria seemed aligned with Larson’s curriculum – improving student wellness through moderate-to-vigorous physical activity – and his application proved successful.

“We applied for the grant – we were the first PE department to apply for it – and we won it,” Larson said. “It was $750,000 over three years.”

Cultivate and Maximize District-Wide Relationships

If not for a tip from a colleague, Larson may never have known about the Health Diversity Grant that proved so fruitful for his district.

“You need to reach out and create relationships in the district,” Larson said. “When you develop those relationships, they may come to you with ideas that may fit for your department or also when they have money left over at the end of the year.”

The IT director approached Larson several times to ask about ways to spend his remaining budgeted funds.

“Many times that director would come to me toward the end of the fiscal year and let me know he had money left over and ask if I had needs,” Larson said. “Heart rate monitors fit right into that project for both PE and technology.”

Larson said teachers should also build relationships with technology, wellness, and district grant office colleagues.

“One of the things I always heard when I would work with the folks in the grant office was that ‘you know, teachers can talk to us too,’” he recalled.

Teachers conduct the most research on the technology they want to add to their curriculum. They submit their proposal to their department head and rely on the department head to carry the proposal to the funding decision-makers.

“Teachers are often the ones with the most expertise on the tools that they’ve asked for,” Larson said. “They need to feel comfortable coming to the table with the PE coordinator when the proposal is being discussed for funding.”

First-hand knowledge can make the difference in convincing decision-makers to fund your proposal.


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    Building Relationships with Department Leaders Essential for Teachers, Administrators Seeking Program Funding
    Article Name
    Building Relationships with Department Leaders Essential for Teachers, Administrators Seeking Program Funding
    Eric Larson shares some of the strategies he found successful when seeking funding for new initiatives as a teacher and PE coordinator at Denver Public Schools.
    Publisher Name
    Interactive Health Technologies, LLC
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